AI4LAM
Fantastic Futures
Sponsorship Strategy and Guidelines
Guiding Principles of Collaboration and Core Values of AI4LAM
These principles define the foundation of all collaborations and ensure that every partnership aligns with the integrity, values, and long-term vision of Fantastic Futures. They are designed to foster meaningful, responsible, and sustainable cooperation between all stakeholders involved.
All partners are expected to share and uphold the following core values:
We recognize that AI can transform how Libraries, Archives, and Museums fulfil their missions, and that LAMs may also enrich the global practice of AI. We seek to illuminate the possibilities of AI and inspire the LAM sector to make the most of the changes to come.
We believe that core LAM competencies leave us uniquely positioned to navigate the ethical deployment of AI. Our commitment to public good, access to domain expertise, and capacity for transparency can set us apart from other AI practitioners.
We strive to balance the use of AI to address challenges understood within the LAM community with opportunities to more directly and visibly effect positive change in our world.
We prioritize open data, shared models, and repeatable outcomes, not only to maximize benefits across all LAM’s and the wider AI community, but also as key ingredients to ethical practice.
We work together, as professionals and institutions – large and small – to identify common challenges and develop shared solutions for the AI4LAM community, but also look to collaborate with other communities and partners that have similar commitment to these values.
We value diversity fundamentally and believe this should be reflected across our membership, through the partnerships we forge, and in the work we produce. We recognize that the data, technical capabilities, domain expertise, and general resources necessary for success are distributed across organizations, large and small, public and private. We aim to foster world class, interdisciplinary expertise as we maintain a community that is just as welcoming to beginners.
Sponsorship criteria for engagement
When considering sponsorships, we apply a set of principles to ensure alignment with our values, public mission, long‑term credibility, and the integrity of the AI4LAM.
- Strategic alignment: The sponsor’s mission, values, and activities should be broadly aligned with AI4LAM, particularly with our strategies for AI‑driven digital transformation of the sector, our commitment to the open access, sovereignty, inclusivity, and trustworthy AI solutions and infrastructures.
- Meaningful commitment to the ecosystem: We prioritise partners who are already engaged in, or demonstrably committed to, the cultural heritage and AI4LAM community through participation, contribution, or shared initiatives. Sponsors already cooperating with our Fantastic Futures conference hosting institutions receive priority in the selection process.
- Reputation and trust: We consider how the organisation—and the individuals representing it—is perceived, first and foremost, by our Member Organizations, and then by the broader LAM and cultural heritage sector and its stakeholders, including cultural and academic institutions, policy makers, funders of our Member Organizations, as well as the wider public and users of our collections. Partnerships should strengthen, not undermine, our credibility.
- Independence and conflict of interest: The partnership must not influence our strategic direction, content, or decision‑making. We assess potential conflicts of interest, including possible impacts on other funding streams, partnerships, or community dynamics.
- Transparency, accountability, and reciprocity: Partner organisations should be transparent about the nature, scope, and intentions of their sponsor support. Likewise, we commit to transparency in how sponsorships are structured and communicated. The relationship must create reciprocal value.
Sponsorship tiers and available benefits
Sponsorships are divided into Diamond, Platinum, Gold, and Silver tiers. Each tier offers varying levels of visibility, brand exposure, and engagement opportunities with a relevant professional audience.
| SPONSORSHIP TIER | SPONSORSHIP INVESTMENT |
|---|---|
| 1. DIAMOND | €9000 and more |
| 2. PLATINUM | €7000 |
| 3. GOLD | €4000 |
| 4. SILVER | €1000 |
Available benefits may include complimentary event registrations, a plenary demonstration opportunity, enhanced visibility and branding across communication channels and media, and acknowledgement on the AI4LAM website and event materials.
Benefits may include logo placement on event materials and the event website, on-site visibility, and recognition during the event. Sponsors may also have opportunities for networking and direct engagement with key participants and stakeholders.
Sponsorship benefits are tailored to each sponsor to ensure an individually aligned and mutually valuable partnership. To sponsor the Fantastic Futures Conference please contact our office at secretary-general@ai4lam.org.