Privacy Policy
AI4LAM – Artificial Intelligence for Libraries, Archives and Museums: Our website address is: https://ai4lam.org.
Last updated: March 2026
1. Introduction
This privacy policy explains how AI4LAM collects and processes personal data when you use the website ai4lam.org.
We process personal data in accordance with applicable data protection laws, including the EU General Data Protection Regulation (GDPR).
The purpose of this policy is to explain what information we collect, why we collect it, and what rights you have regarding your data.
2. Data Controller
The data controller responsible for processing personal data on this website is:
AI4LAM – Artificial Intelligence for Libraries, Archives and Museums
Website: https://ai4lam.org
If you have questions about this privacy policy or how your personal data is processed, you can contact us at:
Email: AI4LAM Editor
3. What Personal Data We Collect
Newsletter subscriptions
If you sign up for the AI4LAM newsletter, we collect:
- Email address
This information is used solely to send newsletters and updates about AI4LAM activities.
Newsletter subscriptions are managed through Mailchimp, which acts as our data processor.
You can unsubscribe at any time by using the link in any newsletter email.
Membership submissions
If you submit information through the membership or community forms on the website, we may collect information such as:
- Name
- Email address
- Organisation
- Country
- Sector or professional affiliation
- Other information you choose to provide
This information is used to:
- review membership submissions
- publish member profiles on the website (after editorial review)
- manage the AI4LAM community
Submitted information is stored in the website’s WordPress database and reviewed by AI4LAM editors before publication.
Contact forms or direct communication
If you contact us through email or forms on the website, we may process the personal information you provide in order to respond to your inquiry.
4. Use of Data Processors
We use third-party service providers to operate the website and related services.
These include:
Mailchimp
Used to manage newsletter subscriptions and distribution.
These providers process personal data on our behalf and according to applicable data protection regulations.
5. Cookies and Website Usage Data
The website may use cookies or similar technologies to ensure the site functions properly and to understand how visitors use the website.
Cookies are small text files stored in your browser when you visit a website. They may be used for purposes such as:
- remembering preferences
- improving website performance
- collecting anonymous usage statistics
You can manage or delete cookies through your browser settings.
6. Legal Basis for Processing
We process personal data on the following legal bases under GDPR:
- Consent – when you subscribe to our newsletter or submit information voluntarily
- Legitimate interest – to operate, maintain, and improve the AI4LAM website and community
7. How Long We Store Data
We only keep personal data as long as necessary for the purposes described in this policy.
- Newsletter subscription data is stored until you unsubscribe.
- Membership submission data is stored as long as the profile remains relevant to the AI4LAM community or until you request removal.
8. Your Rights
Under data protection law, you have the right to:
- request access to your personal data
- request correction of inaccurate data
- request deletion of your data
- withdraw consent where processing is based on consent
- object to certain types of processing
If you would like to exercise these rights, please contact us using the email provided above.
You also have the right to lodge a complaint with your national data protection authority.
9. Changes to This Privacy Policy
We may update this privacy policy from time to time. Any updates will be published on this page.